The Case for Paperless Maintenance
Keeping work orders digital through the end-to-end processes of maintenance and repair can provide significant benefits to your operations.
Conservatively, paper and printing can cost 5c per page. When you consider the cost of printers and servicing, the total cost can be much higher. Using at a real-world example, Furnas – an electricity generation and transmission company – saved 500,000 sheets of paper per year (~$25,000) by going digital.
Reduce Environmental Impact
The estimated environmental impact of 10 million pages of paper is:
- 2,500 Trees
- 56,000 Gallons of Oil
- 450 Cubic Yards of Landfill Space
- 595,000 kW (Kilowatts) of Energy
In addition, going paperless will reduce CO2 emissions, reduce the elimination of rain forests, and reduce the fuel used to transport paper.
A mobile solution enables technicians to receive work orders wherever they are, record data and work order status using drop down menus for efficiency and consistently in data structure while removing the need to process paperwork. All the data a technician needs to complete a task is at their fingertips. For Furnas, their high-level staff gained more time for technical activities and they were able to reassign 46 people to other functions as a result of going paperless.
Improve Data Visibility and Accessibility
With a paperless maintenance system, all work order data can be immediately updated in the system of record such as SAP PM, providing maximum visibility into maintenance activities by the broader organization. Data can be instantly accessible to other applications for improved production/operations management, including visualization, and data storage.
Automate Compliance Adherence
Reduce the effort of compliance management from the operational perspective. Paper-based records are less secure than digital. Important documents may get misplaced or destroyed due to various reasons, as paper is perishable. Documents, especially compliance related ones, if not stored digitally may be lost, leading to serious quality-related claims and non-compliance actions from regulatory authorities.